9 Important Steps for Successfully Setting Up an Import Export Business in Vietnam

Starting an import-export business in a foreign country can be challenging, because the difference of cultures, business practice, lack of trusted partners, difficulties to hire.

However, setting up an import export business in Vietnam offers exciting opportunities due to the country’s growing economy, strategic location, and booming trade sector.

The following outlines nine powerful steps for foreign investors looking to penetrate Vietnam’s import-export market successfully.

Again, facing challenges also mean the competitors would face the same, and to sustain you have to have your owned roadmap help you turn your business ideas into reality in the promising market.

Why Vietnam?

Before delving into the steps, it’s essential to understand why setting up an import export business in Vietnam is an attractive option.

Vietnam has become a major player in the global supply chain, thanks to its strong export-led economic growth.

The country boasts trade agreements with major economies, including the United States, the European Union, and several Asian nations.

Furthermore, its relatively low labour costs, favorable investment environment, and improving infrastructure make it an appealing location for business owners looking to access both regional and global markets.

Step 1: Research the Market and Your Business Sector

The first and most critical step in setting up an import export business in Vietnam is conducting thorough market research.

Understanding the local market, identifying your target audience, and analyzing competitors will allow you to develop a strategic plan for entering the market.

Vietnam has various high-potential sectors for import-export businesses, including electronics, textiles, agricultural products, and machinery.

• Key Considerations

Identify demand: Are your products or services in demand in Vietnam or internationally?

Trade regulations: What restrictions or tariffs are in place for importing or exporting specific goods?

Competitors: Who are the major competitors in your industry?

Market research is also essential in determining whether you’ll focus on importing goods into Vietnam, exporting Vietnamese products abroad, or both. For example, Vietnam is known for its export of agricultural products like rice, coffee, and seafood, while it imports machinery and electronics.

Step 2: Choose the Right Business Structure

The second critical step in setting up an import export business in Vietnam is choosing the right business structure.

As a foreign investor, there are several business structures you can establish, such as a 100% foreign-owned enterprise (FOE), or a joint venture.

• Key Business Structure Options:

100% Foreign-Owned Enterprise (FOE): This allows full ownership and control, which is ideal for businesses wanting autonomy.

Joint Venture: If you’re looking for local expertise and partnerships, a joint venture may be the way to go. This structure allows you to partner with a Vietnamese entity.

Your choice of business structure will depend on your long-term goals, the level of control you wish to maintain, and the amount of investment you’re willing to commit.

Step 3: Understand Vietnam’s Legal and Regulatory Environment

Navigating Vietnam’s legal and regulatory environment is one of the more complex aspects of setting up an import export business in Vietnam. Vietnam’s government has implemented a number of laws and decrees to regulate foreign businesses, and understanding these rules is vital for smooth operations.

• Important Regulations to Consider:

Investment Law: This law outlines the types of business activities open to foreign investors and any conditions that may apply.

Enterprise Law: Governs the establishment and operation of businesses in Vietnam.

Tax Obligations: Ensure you are familiar with tax rates for foreign-owned businesses, including corporate income tax (CIT), value-added tax (VAT), and import-export duties.

Additionally, some industries in Vietnam require special licenses or permits.

Step 4: Register Your Business and Obtain Licenses

Once you’ve chosen your business structure and familiarized yourself with Vietnam’s regulatory environment, the next step in setting up an import export business in Vietnam is registering your company. This involves submitting the necessary documents to Vietnam’s Department of Planning and Investment (DPI) and receiving approval for your business activities.

• Documents Needed:

Investment registration certificate (IRC): This outlines your business activities, capital contribution, and ownership structure.

Enterprise registration certificate (ERC): Officially establishes your company as a legal entity in Vietnam.

Step 5: Open a Bank Account and Manage Capital Requirements

Opening a corporate bank account in Vietnam is a critical step in setting up foreign owned import export business in Vietnam. Vietnam has numerous domestic and international banks, offering various services for foreign investors. Choose a bank that aligns with your financial needs and business goals.

Step 6: Secure a Physical Office or Warehouse

Another crucial step in setting up an import export business in Vietnam is securing a physical office or warehouse. Having a physical presence is necessary for business registration, as the Vietnamese government requires businesses to have a registered office address.

• Leasing Options:

You can either lease office space in a business park or rent a warehouse facility, depending on the nature of your business.

Vietnam offers numerous free trade zones and industrial parks, which may provide tax incentives or reduced customs duties for businesses involved in manufacturing or processing goods for export.

Finding the right location is important not only for operational efficiency but also for complying with the legal requirements of registering your business.

Step 7: Hire Qualified Staff and Understand Local Labor Laws

Human resources are a key component of any successful business, and setting up an import export business in Vietnam is no exception. Vietnam’s labor market is dynamic, and finding the right talent can help your business thrive.

• Key Considerations:

Labor Laws: Vietnam’s labor laws protect both employers and employees, with guidelines on minimum wage, working hours, and social insurance requirements. Foreign businesses are required to comply with these laws when hiring both local and expatriate workers.

Work Permits: If you plan to hire foreign staff, they will need work permits, which require specific qualifications and approvals.

Ensuring that you comply with labor laws from the outset will prevent legal complications and help foster a productive workforce.

Step 8: Develop a Strong Supply Chain and Logistics Network

Efficient supply chain management is critical to the success of any import-export business. In setting up an import export business in Vietnam, you will need to establish strong relationships with suppliers, manufacturers, and logistics companies.

• Key Considerations:

Shipping and Customs: Ensure that you understand the import-export procedures, customs duties, and taxes associated with your goods.

Logistics Partners: Partner with reliable logistics companies for shipping, warehousing, and distribution. Vietnam has a developing transportation infrastructure, with deep-water ports, highways, and air freight services connecting it to global markets.

Having a seamless logistics network will help you manage costs and ensure timely delivery of goods.

Step 9: Stay Compliant and Adapt to Changes

The final and ongoing step in setting up foreign owned import export business in Vietnam is staying compliant with local laws and adapting to changes. Vietnam is a rapidly evolving market, and staying updated on changes in trade policies, tax regulations, or labor laws is essential.

• Compliance Considerations:

Tax Compliance: Ensure that you are up to date on all tax filings and payments. Vietnam’s tax system can be complex, and working with a local accountant or tax advisor can help you stay compliant.

Stay Informed: Regularly review Vietnam’s trade policies and free trade agreements, as these can offer significant advantages or challenges to your business.

By staying compliant and flexible, your business will be better positioned to adapt to the ever-changing global trade environment.

About ANT Lawyers, a Law Firm in Vietnam

We help clients overcome cultural barriers and achieve their strategic and financial outcomes, while ensuring the best interest rate protection, risk mitigation and regulatory compliance. ANT lawyers has lawyers in Ho Chi Minh city, Hanoi,  and Danang, and will help customers in doing business in Vietnam.